Sometimes, starting an email or message with “I am writing to inform you” can sound repetitive or overly formal.

Whether you’re sending a business email, updating a client, sharing company news, or simply communicating professionally, using different phrases can make your writing feel more natural, modern, and engaging.

The good news? There are plenty of better alternatives that sound friendlier, clearer, and more confident.

Below are 40+ other ways to say “I am writing to inform you,” each with realistic conversations and practical tips to help you use them naturally.

Let’s begin. 👇

1. “I’d Like to Let You Know”

Example 1 — Alex & Bella

Alex: Hey Bella, why did you email the team?
Bella: I’d like to let everyone know that the project deadline has changed.

Example 2 — Jack & Sophie

Jack: Did you contact the client?
Sophie: Yes, I’d like to let them know their order has shipped.

Example 3 — Ryan & Emily

Ryan: Have you shared the update yet?
Emily: Not yet, but I’d like to let everyone know this afternoon.

💡 Tip: Friendly and professional. Great for emails and announcements.

2. “I Wanted to Share”

Example 1 — Alex & Bella

Alex: Did you send the news?
Bella: Yes, I wanted to share some exciting updates with everyone.

Example 2 — Jack & Sophie

Jack: What did your email say?
Sophie: I wanted to share details about the upcoming event.

Example 3 — Ryan & Emily

Ryan: Were people happy?
Emily: Definitely. I wanted to share the good news right away.

💡 Tip: Perfect when the information is positive or exciting.

3. “Just a Quick Update”

Example 1

Alex: Did the schedule change?
Bella: Yep, just a quick update—the meeting starts at 10 now.

Example 2

Jack: What’s your message about?
Sophie: Just a quick update regarding our launch plans.

Example 3

Ryan: Is everything okay?
Emily: Absolutely. Just a quick update on where we are.

💡 Tip: Works well for short emails and team messages.

4. “I’m Reaching Out to Share”

Example 1

Alex: Why did you contact them?
Bella: I’m reaching out to share important project details.

Example 2

Jack: Did you follow up?
Sophie: Yes, I’m reaching out to share the latest information.

Example 3

Ryan: Is it urgent?
Emily: Not urgent. I’m just reaching out to share an update.

💡 Tip: Professional without sounding stiff.

5. “I’d Like to Update You”

Example 1

Alex: Any progress?
Bella: Yes, I’d like to update you on the situation.

Example 2

Jack: Did they respond?
Sophie: Before that, I’d like to update them first.

Example 3

Ryan: What’s new?
Emily: I’d like to update you about the recent changes.

💡 Tip: Excellent for ongoing projects and status reports.

6. “I’m Happy to Announce”

Example 1

Alex: You seem excited.
Bella: I am! I’m happy to announce our new partnership.

Example 2

Jack: Did the event get approved?
Sophie: Yes, and I’m happy to announce it officially.

Example 3

Ryan: How did everyone react?
Emily: They loved it. I’m happy to announce the news.

💡 Tip: Best used for positive announcements.

7. “I’m Writing to Share”

Example 1

Alex: What are you sending?
Bella: I’m writing to share some important information.

Example 2

Jack: Is it a formal email?
Sophie: Yes, I’m writing to share an update with the team.

Example 3

Ryan: Is the message clear?
Emily: Definitely. I’m writing to share the latest developments.

💡 Tip: A direct replacement for the original phrase.

8. “I Wanted to Make You Aware”

Example 1

Alex: Why are you emailing management?
Bella: I wanted to make them aware of the issue.

Example 2

Jack: What’s the purpose?
Sophie: I wanted to make everyone aware of the changes.

Example 3

Ryan: Is it important?
Emily: Yes, I wanted to make you aware before decisions are made.

💡 Tip: Useful for important updates or warnings.

9. “I Thought You Should Know”

Example 1

Alex: Why did you text me?
Bella: I thought you should know the meeting moved.

Example 2

Jack: Anything important?
Sophie: Yeah, I thought you should know the client called.

Example 3

Ryan: What’s up?
Emily: I thought you should know the report is finished.

💡 Tip: Sounds personal and conversational.

10. “I’d Like to Bring to Your Attention”

Example 1

Alex: Is there a problem?
Bella: I’d like to bring something to your attention.

Example 2

Jack: What happened?
Sophie: I’d like to bring a recent issue to your attention.

Example 3

Ryan: Is it serious?
Emily: Possibly. I’d like to bring this matter to your attention.

💡 Tip: Best for professional concerns.

11. “I’m Contacting You About”

Example 1

Alex: Why are you emailing?
Bella: I’m contacting you about your application.

Example 2

Jack: Did they explain?
Sophie: Yes, they’re contacting us about the project.

Example 3

Ryan: What’s the message?
Emily: I’m contacting you about an important update.

💡 Tip: Professional and straightforward.

12. “I Wanted to Notify You”

Example 1

Alex: Did you tell them?
Bella: Yes, I wanted to notify them immediately.

Example 2

Jack: Why so quickly?
Sophie: I wanted to notify everyone before rumors spread.

Example 3

Ryan: Did they appreciate it?
Emily: Absolutely. They appreciated the notice.

💡 Tip: Good for official communications.

13. “Please Be Advised”

Example 1

Alex: Is that formal?
Bella: Very. Please be advised that policies have changed.

Example 2

Jack: Sounds serious.
Sophie: It is. Please be advised of the new guidelines.

Example 3

Ryan: Is it common?
Emily: In formal emails, yes.

💡 Tip: Best reserved for formal business writing.

14. “I’d Like to Share an Update”

Example 1

Alex: Any news?
Bella: I’d like to share an update with everyone.

Example 2

Jack: How’s the project?
Sophie: I’d like to share an update shortly.

Example 3

Ryan: Ready to announce?
Emily: Yep, I’d like to share an update today.

💡 Tip: Modern and professional.

15. “Just Wanted to Let You Know”

Example 1

Alex: Why did you text me?
Bella: Just wanted to let you know I arrived safely.

Example 2

Jack: Did you send the update?
Sophie: Yep, just wanted to let everyone know.

Example 3

Ryan: Was it necessary?
Emily: Definitely. People needed the information.

💡 Tip: Casual and friendly.

16. “I’m Writing With an Update”

Example 1

Alex: What kind of email is it?
Bella: I’m writing with an update on the project.

Example 2

Jack: Any progress?
Sophie: Yes, I’m writing with an update.

Example 3

Ryan: Did everyone respond?
Emily: Most did after reading the update.

💡 Tip: Great for ongoing conversations.

17. “I’m Pleased to Inform You”

Example 1

Alex: You look excited.
Bella: I’m pleased to inform you that you got the job.

Example 2

Jack: Good news?
Sophie: Definitely. I’m pleased to inform the team.

Example 3

Ryan: How did they react?
Emily: They were thrilled.

💡 Tip: Ideal for positive formal news.

18. “I Wanted to Reach Out”

Example 1

Alex: Why did you contact them?
Bella: I wanted to reach out regarding the proposal.

Example 2

Jack: Is it formal?
Sophie: Formal enough, but still friendly.

Example 3

Ryan: Effective?
Emily: Very. People respond well to it.

💡 Tip: Popular in modern business communication.

19. “I’d Like to Keep You Informed”

Example 1

Alex: Why send updates so often?
Bella: I’d like to keep everyone informed.

Example 2

Jack: Is transparency important?
Sophie: Absolutely. That’s why I keep people informed.

Example 3

Ryan: Do clients appreciate it?
Emily: They really do.

💡 Tip: Excellent for client relationships.

20. “I’m Sending This to Let You Know”

Example 1

Alex: Why the email?
Bella: I’m sending this to let you know about the schedule.

Example 2

Jack: Is it clear?
Sophie: Very clear and simple.

Example 3

Ryan: Did people understand?
Emily: Immediately.

💡 Tip: Simple, modern, and easy to understand.

21. “I’m Writing to Update You”

Example 1 — Alex & Bella

Alex: Any news from the client?
Bella: Yes, I’m writing to update them on our progress.

Example 2 — Jack & Sophie

Jack: Did you send the follow-up?
Sophie: Yep, I’m writing to update everyone.

Example 3 — Ryan & Emily

Ryan: What’s the email about?
Emily: I’m writing to update the team on recent changes.

💡 Tip: Great for project updates and ongoing communication.

22. “I’d Like to Inform You”

Example 1

Alex: Did you send the announcement?
Bella: Yes, I’d like to inform everyone about the changes.

Example 2

Jack: Is it official?
Sophie: Absolutely. I’d like to inform all employees.

Example 3

Ryan: Is it formal?
Emily: A little, but still very common.

💡 Tip: A direct but professional alternative.

23. “I’m Excited to Share”

Example 1

Alex: Why are you smiling?
Bella: I’m excited to share some amazing news!

Example 2

Jack: Good news?
Sophie: Definitely. I’m excited to share it with everyone.

Example 3

Ryan: Is it a big announcement?
Emily: Honestly, yes. I’m excited to share it.

💡 Tip: Perfect for positive announcements.

24. “I Wanted to Give You a Heads-Up”

Example 1

Alex: Why did you text me?
Bella: I wanted to give you a heads-up about tomorrow’s meeting.

Example 2

Jack: Anything I should know?
Sophie: Yeah, just a heads-up—the schedule changed.

Example 3

Ryan: Is it urgent?
Emily: Not really. Just wanted to give you a heads-up.

💡 Tip: Friendly and conversational.

25. “I’m Getting in Touch to Let You Know”

Example 1

Alex: Why are you contacting them?
Bella: I’m getting in touch to let them know about the update.

Example 2

Jack: Did you email the customer?
Sophie: Yes, I’m getting in touch to explain everything.

Example 3

Ryan: Did they respond?
Emily: They appreciated the message.

💡 Tip: Sounds warm and professional.

26. “I’d Like to Pass Along Some Information”

Example 1

Alex: What’s your email about?
Bella: I’d like to pass along some information.

Example 2

Jack: Is it important?
Sophie: Yes, I’d like to pass along the latest details.

Example 3

Ryan: Did everyone read it?
Emily: Most people did.

💡 Tip: Useful when sharing updates from others.

27. “I Wanted to Keep You Posted”

Example 1

Alex: Thanks for updating me.
Bella: Of course. I wanted to keep you posted.

Example 2

Jack: Why send another email?
Sophie: Just keeping everyone posted.

Example 3

Ryan: Do clients like that?
Emily: Trust me, they do.

💡 Tip: Casual and relationship-focused.

28. “I’m Touching Base About”

Example 1

Alex: Why did you email them?
Bella: I’m touching base about the proposal.

Example 2

Jack: Did they answer?
Sophie: Not yet. I’m touching base again tomorrow.

Example 3

Ryan: Sounds professional.
Emily: It works really well.

💡 Tip: Common in business communication.

29. “I’d Like to Share Some News”

Example 1

Alex: Anything exciting?
Bella: I’d like to share some news.

Example 2

Jack: Is it good news?
Sophie: Honestly, yes.

Example 3

Ryan: Ready to announce it?
Emily: Absolutely.

💡 Tip: Works for both formal and casual updates.

30. “I’m Writing Regarding”

Example 1

Alex: What’s the purpose of your email?
Bella: I’m writing regarding your recent request.

Example 2

Jack: Is that formal?
Sophie: Slightly, but very professional.

Example 3

Ryan: Do companies use it?
Emily: All the time.

💡 Tip: Excellent for professional emails.

31. “I’d Like to Make You Aware”

Example 1

Alex: Did you report the issue?
Bella: I’d like to make management aware first.

Example 2

Jack: Is it important?
Sophie: Definitely.

Example 3

Ryan: Good approach?
Emily: It helps avoid surprises.

💡 Tip: Great for important notices.

32. “I’m Reaching Out With an Update”

Example 1

Alex: Any project news?
Bella: I’m reaching out with an update.

Example 2

Jack: Did you contact the client?
Sophie: Yes, with a quick update.

Example 3

Ryan: Was it helpful?
Emily: Very.

💡 Tip: Modern and professional.

33. “I Wanted to Fill You In”

Example 1

Alex: What’s happening?
Bella: I wanted to fill you in on everything.

Example 2

Jack: Did I miss anything?
Sophie: A few things. Let me fill you in.

Example 3

Ryan: Is that casual?
Emily: Yep, very natural.

💡 Tip: Great for informal workplace communication.

34. “I’d Like to Brief You”

Example 1

Alex: What are we discussing?
Bella: I’d like to brief you on the situation.

Example 2

Jack: Before the meeting?
Sophie: Exactly.

Example 3

Ryan: Is it professional?
Emily: Very.

💡 Tip: Best for business and leadership settings.

35. “I Wanted to Communicate”

Example 1

Alex: Why the message?
Bella: I wanted to communicate an important update.

Example 2

Jack: Is it serious?
Sophie: Somewhat.

Example 3

Ryan: Effective phrase?
Emily: Definitely.

💡 Tip: Useful when discussing important matters.

36. “I’m Writing to Make You Aware”

Example 1

Alex: Is there a concern?
Bella: Yes, I’m writing to make you aware of it.

Example 2

Jack: Why email everyone?
Sophie: Everyone should know.

Example 3

Ryan: Good wording?
Emily: Very professional.

💡 Tip: Ideal for formal notifications.

37. “I Wanted to Share This With You”

Example 1

Alex: Why send it directly?
Bella: I wanted to share this with you personally.

Example 2

Jack: Nice gesture.
Sophie: Thanks.

Example 3

Ryan: People appreciate that?
Emily: Absolutely.

💡 Tip: Creates a personal connection.

38. “I’d Like to Provide an Update”

Example 1

Alex: Ready for the meeting?
Bella: Yes, I’d like to provide an update.

Example 2

Jack: Is there progress?
Sophie: There is.

Example 3

Ryan: Good phrase?
Emily: Very professional.

💡 Tip: Perfect for status reports.

39. “I’m Contacting You to Share”

Example 1

Alex: Why did you email?
Bella: I’m contacting you to share new information.

Example 2

Jack: Is it official?
Sophie: Yes.

Example 3

Ryan: Effective?
Emily: Very.

💡 Tip: Works in most professional situations.

40. “I Wanted to Let Everyone Know”

Example 1

Alex: Did you send the announcement?
Bella: Yes, I wanted to let everyone know.

Example 2

Jack: How did they react?
Sophie: Really positively.

Example 3

Ryan: Worth sharing?
Emily: Definitely.

💡 Tip: Simple, warm, and easy to understand.

41. “I’m Reaching Out to Inform You”

Example 1

Alex: Did you notify the client?
Bella: Yes, I’m reaching out to inform them.

Example 2

Jack: Formal enough?
Sophie: Absolutely.

Example 3

Ryan: Do companies use it?
Emily: Quite often.

💡 Tip: A polished professional alternative.

⭐ Final Thoughts

The phrase “I am writing to inform you” isn’t wrong, but using it repeatedly can make your emails feel predictable and outdated.

By mixing in alternatives like “I’d like to let you know,” “Just a quick update,” “I wanted to give you a heads-up,” or “I’m excited to share,” you can make your communication sound more natural, engaging, and human.

Remember, great communication isn’t just about sharing information—it’s about connecting with people. The right phrase can make your message feel friendlier, clearer, and more memorable.

So the next time you’re about to type “I am writing to inform you,” try one of these alternatives instead. Trust me, your emails will instantly sound better.